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Tau Beta Pi District Seven
Fall Meeting

September 10, 2009


Greetings D7 Tau Bates

We hope you have all had a productive and enjoyable summer and are pumped up for another year in Tau Beta Pi! With the school starting, it's time to start thinking about Tau Beta Pi and the upcoming activities for the year. We're formally inviting all Chapter Presidents/Voting Delegates in District Seven to our upcoming fall meetings that will be held on Saturday, October 3 at 9:30 a.m. at Curt's House in Ypsilanti for the Michigan schools and at Case Western Reserve University in Cleveland for the NE Ohio schools, and Saturday, October 10 at 9:00 am at the University of Cincinnati. The purpose of this meeting is to help you prepare for this year's National Convention in Dearborn, Michigan as well as help you get ready for the upcoming semester. Although this is several weeks into the school year for most of you, we know that you will find it beneficial. The tentative agenda is:

SW Ohio Time MI & NE Ohio Time Description
8:30 a.m. 9:00 a.m. Breakfast Available
9:00 a.m. 9:30 a.m. Introductions
9:15 a.m. 9:45 a.m. Tau Beta Pi Operations
  • review of fall paperwork & provide a jump start to the year
10:15 a.m. 10:45 a.m. The National Convention
  • emphasis on preparation and Robert's Rules of Order (our method of debate on the Convention Floor)
11:00 a.m. 11:30 a.m. Question and Answer, Wrap-up
11:15 a.m. 11:45 a.m. Lunch (provided by District 7)

Who should attend?

The meeting is specifically geared toward the Voting Delegate to the Convention (which is usually the Chapter President), anyone in charge of initiation, and corresponding secretaries. In District Seven, we always encourage additional active members to attend this meeting. We suggest that you bring anyone who may be attending Convention plus any officers in charge of your Initiation process. When you RSVP for the meeting, please let us know in advance how many extra members plan to attend.

Paperwork, Paperwork, Paperwork!

You should have received your final set of instructions concerning Convention including information on your travel plans. This is very important - you should submit your travel plans by September 14. If you have not submitted it already, please submit it as soon as possible. You submit it electronically at http://www.tbp.org/tbpconv/. Also, if your chapter is sending multiple people, a travel plan should be submitted for each member planning to attend. (This can also be done via the web)

By the time of the fall meeting, you should have submitted or be in the process of submitting your Report of Eligibility to Headquarters. It is due within the first five weeks of the semester or quarter and Headquarters knows when each school starts. If you have any questions about any of the paperwork, please call Curt at 734.274.4522 or Headquarters at 1-800-TAU-BETA.

General Information

Dress for the meeting is business casual leaning towards the casual side. Knit shirts, khakis, and jeans are fine. We will cover travel expenses of $.25 a mile for one car from each chapter. If that is a problem, let one of the District Directors know. We will have a light breakfast (bagels, donuts, juice, coffee) before the meeting starts and lunch (pizza or subs, soft drinks) at the end of the meetings.

MSU vs. U of M

The Michigan fall meeting falls on the day of the Michigan/Michigan State football game. The game is at noon and everyone is welcome to watch the game on Curt's new 100" projection screen TV following the meeting.

Confirming Attendance

Schools attending the Michigan or NE Ohio meetings on October 3 should RSVP by September 30th and schools attending the SW Ohio meeting on October 10should RSVP by October 7. We ask you to RSVP via the web at www.tbp-d7.org/fall-meet/rsvp-form.php. Please use the web site, if possible, as it will make it easier for us for planning purposes. You can also drop an e-mail to your DDs to let them know your plans. Directions and maps will be posted to the web site and distributed via e-mail towards the beginning of September. Final decisions on meeting rooms have not been made and that information will be included on the web and in e-mails as soon as it becomes available.

Your To-Do's
  1. Mark your calendar for Saturday, October 3rd for the Michigan and NE Ohio meeting or Saturday, October 10th for the SW Ohio meeting.
  2. Submit your correctly completed travel plan by September 14th.
  3. File you report of eligibility within the first FIVE weeks of the semester/quarter.
  4. RSVP via the web your availability by September 30th for the Michigan and NE Ohio schools and October 7th for the SW Ohio schools.

Sincerely,


Ellie Armstrong
David Dale
Andrew Flowerday
Curtis Gomulinski
District Seven Directors